Quillroo

Free invoice template for photographers (Australia)

Fill it in below, then print it or save it as a PDF. It's pre-filled with typical photographer line items (example prices only: replace them with yours). It adds GST at 10% if you're registered and switches the heading to "Invoice" with a no-GST line if you're not. Nothing you type leaves your browser.

TAX INVOICE

DescriptionQtyUnit price (ex GST)Amount
Subtotal
GST (10%)
Total (AUD)

No GST has been charged.

What a photographer invoice should show

A photography invoice doubles as a record of what the client bought: the session, the edits, the deliverables and the licence. Spell out the licence terms to avoid disputes about where images can be used.

Line-item wording you can borrow

Specific descriptions get paid faster than "labour and materials". Examples for photographers:

If you're registered for GST, a tax invoice for a sale under $1,000 must show: that it's a tax invoice, your identity and ABN, the issue date, a description with quantity and price, the GST (or "Total price includes GST" if GST is exactly 1/11 of the total) and how much of each sale is taxable. From $1,000, add the buyer's identity or ABN. The template covers all of these.

Tips for photographers

Questions

Is a usage licence taxable?

For an Australian customer, generally yes when you're registered. Sales to overseas customers can be GST-free in some cases, so check the ATO rules.

Do I charge GST on travel?

If you're registered and you charge the customer for travel, it's part of your taxable sale.

If the invoice isn't paid

Use a polite, consistent schedule: a heads-up 3 days before the due date, a reminder on the day, then +7, +14 and +30 days. The free reminder email generator writes them, and the late payment interest calculator works out interest if your terms allow it.

Sources (checked 17 Oct 2026): ATO Tax invoices (updated 18 Sep 2026); ATO Registering for GST; ATO When you can claim a GST credit.

General information, not tax advice. Check the ATO's tax invoice page or a registered tax or BAS agent if you're unsure.

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